Church Management Platform

Event Management Admin

Users with event permissions (events.create, events.edit, events.delete, or events.manage) can create, edit, and delete events from the Events management page. This is where you build your church's event schedule.

Creating a New Event

1. Navigate to the Events page from the sidebar.
2. Tap + New Event at the top of the event list.
3. Fill in the event name. This is the title that will appear on the calendar and in event listings.
4. Set the Start Date/Time and End Date/Time. These define when the event runs and when check-in is available.
5. Select a Location from the dropdown (optional). Locations are managed separately — see the Locations section below.
6. Select a Group from the dropdown (optional). Linking an event to a group means that group's members will see the event on their calendar and can be checked in.
7. Optionally link a Form for registration. This connects an existing registration form so people can sign up.
8. Add a Description with any additional details attendees should know.
9. Tap Save to create the event.

Check-In Window Settings

Each event has an implicit check-in window based on its start and end times. The kiosk and check-in system use these times to determine when people can check in. Events only appear for check-in during their active window.

Editing an Event

1. Find the event in the event list (use the search bar to filter by name).
2. Tap on the event to open the detail/edit panel on the right side.
3. Modify any fields: name, date/time, location, group, form, or description.
4. Tap Save to apply changes.

Deleting an Event

1. Select the event you want to delete.
2. Tap Delete at the bottom of the edit panel.
3. Confirm the deletion when prompted. This action cannot be undone.

Event Descriptions Admin

Events can include a text description to provide attendees with additional context — directions, what to bring, special instructions, or any other relevant details.

Adding a Description

1. When creating or editing an event, use the Description textarea field.
2. Enter any relevant details. The description supports plain text with line breaks preserved.
3. Save the event. The description appears in the event detail modal when users click on the event.

Where Descriptions Appear

• Event detail modal — clicking an event on the calendar shows the full description (pre-formatted with line breaks)
• Agenda view — a one-line preview of the description appears below each event card for quick scanning
• Add/edit event forms — the full description textarea is available when creating new events or editing existing ones

Recurring Events Admin

For events that happen on a regular schedule (weekly services, monthly meetings, etc.), you can create recurring events instead of entering each date individually.

Recurrence Types

Creating a Recurring Event

1. Start creating a new event as described above (name, time, location, group).
2. In the Recurrence section, select the recurrence type from the dropdown (e.g., Weekly, Monthly).
3. Choose a stop condition: either a specific number of occurrences (e.g., 10 sessions) or an end date after which no more events are generated.
4. Tap Save. The system creates all individual event occurrences at once, linked together by a shared recurrence_group_id.

How Recurring Events Work

Each occurrence is a separate event in the database, but they are linked together as a series. This means:

• Each occurrence can be edited individually (e.g., cancel one session without affecting the rest).
• When editing a recurring event, you can choose to apply changes to just the selected occurrence or to all future occurrences in the series.
• The series indicator appears on each event showing it is part of a recurring group.

Managing a Series

Registration Management Admin

When events have linked registration forms, admins can view and manage who has signed up.

Viewing Registrations

1. Select an event that has a linked registration form.
2. The registration count is displayed in the event details, showing how many people have signed up.
3. The attendee list shows each registered person with their name and registration details.

Registration Information

Attendance Tracking

Attendance is tracked automatically through the kiosk check-in system — no manual entry is needed. When people check in at the kiosk, their attendance is recorded against the event. Admins can then view attendance for any past event by clicking it on the calendar (see Event Details above for the attendance summary and badge display).

Locations Admin

Locations define the physical spaces where events take place. Each event can be assigned a location so attendees know where to go and admins can manage room capacity.

Location Properties

Creating a Location

1. Navigate to the location management area (accessible from event creation or the admin settings).
2. Tap + Add Location.
3. Enter the location name. This is what users will see when browsing events.
4. Optionally fill in the room, building, and capacity fields.
5. Tap Save to create the location.

Editing a Location

1. Find the location in the list.
2. Tap to open the edit view.
3. Update any fields as needed.
4. Tap Save to apply changes.

Deleting a Location

1. Select the location to delete.
2. Tap Delete.
3. Confirm the deletion. Events that were using this location will have their location cleared.