Church Management Platform

Service Types Admin

Service Types define the different kinds of worship services your church holds. Each service type acts as a container for service plans, teams, and scheduling. Examples include "Sunday Morning Worship", "Wednesday Night Prayer", or "Youth Service".

Service Type Properties

Layout

The Service Types page uses a list-and-edit layout. The left panel shows all service types in a scrollable list. Selecting one opens the edit form on the right. Below the edit form, a summary of linked teams is displayed so you can see which teams are associated with this service type at a glance.

Creating a Service Type

1. Navigate to Services from the sidebar and select the Service Types tab.
2. Tap + New Service Type above the list.
3. Enter the Name (required) and optionally a Description.
4. Set the Sort Order to control where this type appears relative to others. Lower numbers appear first.
5. Leave the Active toggle on (default). Turn it off only if you want to create the type but not make it available yet.
6. Tap Save to create the service type.

Editing a Service Type

1. Select the service type from the list on the left.
2. Update any fields in the edit panel on the right.
3. Tap Save to apply changes.

Song Library Admin

The Song Library is your church's central catalog of worship songs. From here you can search, add, and edit songs that are available to include in service plans.

Layout

The Song Library uses a list-and-edit layout with a debounced search bar at the top. As you type in the search field, the song list filters in real time after a brief pause (debounced to avoid excessive queries). Selecting a song opens its details and edit form on the right.

Song Properties

Adding a Song

1. Navigate to Songs from the sidebar.
2. Tap + New Song above the song list.
3. Enter the Title (required) and Author.
4. Select the Key, BPM, and Meter to capture the musical details.
5. Enter the CCLI # and Copyright information for licensing compliance.
6. Add any Themes as comma-separated values to help with searching and categorization.
7. Tap Save to add the song to the library.

The Song Library with search, list-and-edit layout, and song detail form.

Searching the Library

The search bar at the top of the song list supports searching by title, author, or theme. Results update automatically as you type, with a short debounce delay to keep the interface responsive. Clear the search field to return to the full list.

Song Arrangements Admin

Each song can have multiple arrangements — different versions with their own key, tempo, sequence, chord chart, and lyrics. This allows the same song to be performed in different styles or keys depending on the service context and team capabilities.

Accessing Arrangements

Arrangements are nested under individual songs. After selecting a song in the Song Library, the arrangements section appears below the song details. Each arrangement can be expanded to view and edit its full content.

Arrangement Properties

Sequence Notation

The Sequence field uses standard shorthand notation for song structure. Common abbreviations:

Example: V1 C V2 C B C C T means Verse 1, Chorus, Verse 2, Chorus, Bridge, Chorus, Chorus, Tag.

Chord Chart Display

The Chord Chart field renders in a monospace (fixed-width) font to preserve alignment between chords and lyrics. This matches the formatting worship musicians expect from printed chord charts:

Creating an Arrangement

1. Select a song from the Song Library.
2. In the arrangements section below the song details, tap + New Arrangement.
3. Enter a Name that distinguishes this arrangement (e.g., "Key of G — Full Band").
4. Set the Key, BPM, and Meter for this specific arrangement.
5. Enter the Sequence using the shorthand notation described above.
6. Paste or type the Chord Chart and Lyrics.
7. Toggle Default on if this should be the arrangement automatically selected when the song is added to a plan.
8. Tap Save to create the arrangement.

Service Plans Admin

Service Plans are the core of worship planning. Each plan represents one specific service — a particular date and service type — and contains the order of service (items to be performed) and the team assignments (who is serving).

A service plan showing the order of service (songs, headers, custom items) and team scheduling section.

Browsing Plans

1. Navigate to Service Plans from the sidebar.
2. Select a Service Type from the dropdown to filter plans (e.g., "Sunday Morning").
3. Optionally set a Date Range filter to narrow the list to a specific time period.
4. The plan list updates to show matching plans, ordered by date.

Plan List Columns

Creating a Service Plan

1. With a service type selected, tap + New Plan.
2. Set the Date for the service.
3. Enter an optional Title (helpful for special services like holidays or guest speakers).
4. Enter an optional Series name if this plan is part of a multi-week series.
5. Toggle Public on if you want this plan to be visible to all team members (not just admins). When off, only admins can see the plan until it is ready to share.
6. Add any Notes for the planning team (e.g., "Rehearsal at 4pm Saturday").
7. Tap Save to create the plan. You can then add items and assignments.

Plan Detail Fields

Order of Service Admin

Within each service plan, the Order of Service defines the sequence of items that make up the service — songs, headers, custom items, and more. Items are organized by position (Pre-Service, During, or Post-Service) and can be reordered with up/down arrows.

Item Types

Item Properties

Adding Items to the Order

1. Open the service plan you want to edit.
2. In the Order of Service section, tap + Add Item.
3. Select the Item Type: Song, Header, or Custom Item.
4. For Song items: search for the song in the library. The default arrangement is pre-selected. Optionally change the arrangement or key.
5. For Header or Custom Item: enter a descriptive title.
6. Select the Position (Pre-Service, During, or Post-Service).
7. Set the estimated Duration in minutes and add any Notes.
8. Tap Save. The item appears in the order list at the bottom of its position group.

Reordering Items

Each item in the order has up and down arrow buttons on the left side. Tap the up arrow to move an item higher in the order, or the down arrow to move it lower. Items stay within their position group (Pre-Service, During, Post-Service) — reordering only affects the sequence within the same group.

Example Order of Service

Team Scheduling Admin

The Team Scheduling section within each service plan is where you assign people to serve. Assignments are organized by service team, and each team shows its positions and who is filling them.

Team assignments within a service plan — positions, assigned people, and response status badges.

How Teams Are Organized

Service teams are created under a specific service type (see Service Types). Each team has named positions (e.g., "Lead Vocals", "Drums", "Sound Tech"). When scheduling a plan, you see all teams that belong to the plan's service type, grouped together with their positions and current assignments.

Team Assignment Display

Within each team group, assignments are listed showing:

• Person photo — the assigned person's profile picture (or default silhouette if no photo)
• Person name — full name of the assigned team member
• Position — the team position they are filling
• Status badge — color-coded response status:
  • PENDING — the person has not yet responded
  • CONFIRMED — the person accepted the assignment
  • DECLINED — the person declined and needs a replacement

Assigning a Person

1. Open the service plan and scroll to the Team Scheduling section.
2. Find the team and position you want to fill.
3. Tap + Add Person next to the position.
4. A search dialog appears. Type the person's name to search. Only people who are members of the selected team are shown in results.
5. Select the person from the search results. They are immediately assigned with a PENDING status.
6. The assigned person will see the assignment on their My Schedule page and can Accept or Decline.

Managing Assignments

Scheduling Best Practices

• Check blockout dates before assigning — the system flags members who are unavailable, saving you from back-and-forth communication.
• Assign teams at least two weeks in advance so members have time to prepare and respond.
• After assignments are made, toggle the plan to Public so team members can see the full plan details (order of service, song keys, notes).
• Review the status badges regularly as the service date approaches. Follow up with any assignments that remain PENDING close to the date.
• Rotate team members across weeks to avoid burnout. Review past plans to see who has served recently.